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bioMCC Data Privacy Statement according to the EU-DSGVO

Data Privacy Statement (PDF)

July 2018


The protection of personal data is very important to bioMCC. We observe the national and international guidelines EU-DSGVO regarding data protection and would like you to know when we save which items of data and how we use them. We reserve the right to modify our data protection provisions occasionally in order to ensure that they always comply with the current statutory requirements, or in order to implement changes in our services in the data privacy statement.

1. Personal data
Personal data means all information regarding personal and material circumstances related to a specific identified or identifiable natural person. This includes information such as name, address, telephone number and e-mail address, the kind of services used. Information that cannot be directly associated with your actual identity, such as the length of time spent on the website or the number of users of the website, can likewise be data that can allow a person to be identified. We collect your personal data for various reasons, such as to process service requests, to communicate with you, or to organize workshops and events.

2. Data collection and storage
When you use one of our contact forms, registration of interest, meeting and training course registration forms, or when you register for our newsletters, we require you to provide certain data, such as name, postal address, or e-mail address. We use these personal data exclusively for the purposes described in section 4 of this data privacy statement. Personal data is not passed on to third parties except when we are authorized or obligated to do so by law (e.g. for contractual or criminal law enforcement purposes) or when this is explicitly indicated in section 4 below. In this case, we follow the principle of data minimization. It may be possible for unknown parties to read unencrypted e-mails that you send us during their transport. Where appropriate, use other means of communication (telephone, encrypted e-mail or contact forms). You have choices about the data we collect. When you are asked to provide personal data, you may decline. But if you choose not to provide data that is necessary to provide a service or feature, you may not be able to use that service or feature.

3. Data transfer
Your personal data will only be transferred in those cases necessitated by law, for example, to government agencies and public authorities for law enforcement resulting from attacks on our network infrastructure. Data will not be passed on to third parties for other purposes unless they are explicitly stated in section 4 of this data privacy statement.

4. Data policy for the different bioMCC services
The personal data we collect, store, share, or publicly display depend on the resources, services and features you use. In general, we use the data to communicate with you, e.g. for answering general enquiries, performance of a contract or order, sending service status updates, and informing about bioMCC activities, workshops or events. Data is also used for preparing benchmarking reports to e.g. monitor the number of website visits relating to emailing orders. This data helps us to diagnose problems, and to improve our services. We share your personal data with bioMCC partners only relating to the fulfillment of the obligations stated in the contract or order between you and bioMCC. The bioMCC partners listed below have access to the data by inclusion in e-mail notifications or via databases on the partners’ own servers.

4a. Meetings, workshops and training courses – Conftool GmbH
When organizing meetings and training courses, bioMCC provides for registration and all related functions for attending the meetings Conftool Congress Management Tool, which runs all data on its own https servers. Conftool’s data processing is compliant to Art. 6 (1) (b) DSGVO, which allows the processing of data to fulfill a contract or for measures preliminary to a contract. Registration data is deleted from the meeting database six months after the event. However, the participant's name and affiliation, as well as photographs taken or movies recorded at the meeting or training courses, may be published on the part of the bioMCC webpage as part of the meeting results. To keep users informed about bioMCC activities, events or services they might want to use in the future, e-mail addresses are added to the bioMCC contact list (see newsletter service below). More info on our sub-contractors webpage

4b. Newsletter / Infomails
To keep customers, partners, and members of associated communities updated about bioMCC activities and events, e-mail news are sent to the bioMCC contact list. The e-mail addresses of persons who have used bioMCC services, or who have informally enquired about them, e.g. via phone, e-mail, or our contact form, are added to this contact list. Persons who want to have their e-mail address removed can unsubscribe via or ask to be removed by mailing to

4c. Genex Software – Multid Analyses AB Sweden
When requesting information regarding Genex software or ordering the software via contact form, email, fax or telephone your data such as name, company name address, email address is forwarded to our partner Multid Analyses AB in Sweden who uses the data solely to fulfill the contract obligations and providing the software. Your data will be stored in order to send updates and upgrades for the software. Persons who want to have their personal data removed should contact our sub-contractor or ask to be removed by mailing to

4d. Payment Provider Concardis – Pay Engine
Credit card payments for meeting registrations via Conftool are processed by the secure online payment system Concardis – Pay Engine. Concardis – Pay Engine is fully compliant to the data protection regulations.

4e. eTracker service provider
Our hosted websites and domains are tracked by a service provider, named eTracker, Hamburg, Germany. eTracker provides information on the collection of personal data during the use of our websites as well as the services we offer. Personal data are data that can be related to you personally, such as your name, address, e-mail addresses and user behavior. The eTracker services are fully compliant with the EU-DSGVO

5. Data Collection on our websites
5a. Cookies
Some of our web pages use cookies. Cookies do not harm your computer and do not contain any viruses. Cookies help make our website more user-friendly, efficient, and secure. Cookies are small text files that are stored on your computer and saved by your browser. Most of the cookies we use are so-called "session cookies." They are automatically deleted after your visit. Other cookies remain in your device's memory until you delete them. These cookies make it possible to recognize your browser when you next visit the site. You can configure your browser to inform you about the use of cookies so that you can decide on a case-by-case basis whether to accept or reject a cookie. Alternatively, your browser can be configured to automatically accept cookies under certain conditions or to always reject them, or to automatically delete cookies when closing your browser. Disabling cookies may limit the functionality of this website. Cookies which are necessary to allow electronic communications or to provide certain functions you wish to use are stored pursuant to Art. 6 paragraph 1, letter f of DSGVO. The website operator has a legitimate interest in the storage of cookies to ensure an optimized service provided free of technical errors.

5b. Server Log Files
The website provider automatically collects and stores information that your browser automatically transmits to us in "server log files". These data are and will not be combined with data from other sources:

  • Browser type and browser version
  • Operating system used
  • Referrer URL
  • Host name of the accessing computer
  • Time of the server request
  • IP address

6. Linking to other websites
As the provider of our website, we are responsible for the contents of our own online offer. However, we have no influence on the compliance of the operators of websites that are linked to us with the relevant data protection regulations. We therefore accept no liability for the contents of external websites. 

If you follow a hyperlink, your data will be sent to that website's provider when you call up the external website. When you use external links and applications, the data protection guidelines of that particular provider apply. That provider is solely liable for damages resulting from incorrect or even illegal contents on its website.

7. Exercise of rights applying to affected persons
As a user of this website, you have the right to revoke your consent to the use of your data at any time and to demand, at no cost, information regarding the scope, origin and receivers of your personal stored data, as well as the purpose of the storage. You can freely revoke the consent at any time. With an explicit request communicated to you can furthermore exercise your rights to restriction, erasure object and restificate your personal data. If you would like to have your personal data that we have stored corrected, or if you require a copy of certain personal information that have been passed on, or if you learn of inaccurate information, please also contact us. We are, however, obligated to verify your identity and further details before we can provide you with information or correct incorrect information. We shall contact you within 30 days following the successful verification of your identity and the further details.

8. Contact
Please feel free to contact us if you have any questions regarding this data protection statement:

Sylvia Pfaffl - bioMCC - bioscience Marketing Communication Consulting  |